Now Hiring – Administrative Assistant

Position: Administrative Assistant
Hours: Part-Time (Approximately 20 hours per week with the opportunity to grow into a full-time position)
Location: In-Person (2605 Egypt Road, Trooper, PA 19403)
Salary: $20/hour

The Homer Group is seeking a highly organized, detail-oriented Administrative Assistant to support our day-to-day business operations. This is a part-time position of approximately 20 hours per week with a flexible schedule and the opportunity to grow into a full-time role.

We’re looking for someone who takes pride in being organized, communicates professionally, follows through on tasks, and, most importantly, pays close attention to the details. This position will work closely with our team and interact with customers, vendors, and other business partners.

Responsibilities

Responsibilities will include a variety of administrative, customer service, bookkeeping, and operational tasks, including:

• Preparing and typing customer estimates, proposals, and other business documents
• Following up with customers regarding estimates, orders, questions, and outstanding items
• Communicating with vendors to obtain pricing, confirm orders, and follow up on deliveries or other requests
• Assisting with bookkeeping and general accounting-related administrative tasks
• Following up professionally with customers regarding outstanding invoices and payments
• Entering and maintaining accurate customer, vendor, and project information
• Preparing invoices, purchase orders, and other documentation as needed
• Organizing and maintaining digital and physical files and records
• Assisting with scheduling, correspondence, and general office administration
• Proofreading estimates, correspondence, and other documents for accuracy
• Helping ensure projects and administrative tasks are followed through to completion
• Providing general support to management and other team members as needed

There will also be opportunities to assist our affiliated marketing agency, Navitas Marketing, with administrative and marketing-related projects. Depending on the candidate’s skills and interests, this could include helping prepare presentations and proposals, updating documents, assisting with social media or marketing materials, and other projects.

Qualifications

Required:

• Previous administrative, bookkeeping, office management, or operations experience
• Exceptional attention to detail and accuracy
• Experience using QuickBooks
• Proficiency with Microsoft Word and other Microsoft Office applications
• Strong written communication, spelling, and grammar skills
• Strong organizational and time-management skills
• Ability to manage multiple tasks and priorities
• Professional and comfortable communicating with customers and vendors by phone and email
• Dependable, proactive, and able to follow through on assignments
• Comfortable learning new software, systems, and processes

Preferred, but not required:

• Experience in the commercial printing or graphic design industry
• Experience with Canva, Adobe Creative Suite, or other design software
• Experience assisting with marketing or social media
• Experience with HubSpot or similar CRM applications
• Experience with WordPress (minor updates or management)

Schedule & Growth Opportunity

This position will begin at approximately 20 hours per week. We offer flexibility in scheduling and are looking for someone interested in becoming a valuable long-term member of our team.

For the right individual, there is an opportunity for the position to grow into a full-time role with additional responsibilities as the employee becomes familiar with our business. 

About The Homer Group

The Homer Group is a third-generation, family-owned commercial printing company serving businesses and organizations with a wide variety of printing, graphic design, mailing and distribution, signage, promotional products, and related services.

We pride ourselves on providing exceptional customer service, quality work, and dependable support to our customers. We’re equally proud of the longevity of our team. Our employees have been with The Homer Group anywhere from 3 to 50 years — a reflection of the stable, supportive work environment we’ve built over generations.

This is an excellent opportunity for someone who enjoys being the organized person behind the scenes who keeps things moving, catches the details others might miss, and is willing to jump in wherever help is needed.